TIPS, CHECKLISTS & TIMELINES FOR YOUR DREAM WEDDING
Wedding Planning Guide
Planning your wedding should be one of the most exciting experiences of your life—but we know it can also feel overwhelming. Whether you’re getting married in Colorado, across the U.S., or at a dream destination overseas, this guide is packed with expert tips, helpful checklists, sample timelines, and more to help you plan your big day with ease. From budgeting to vendor selection and destination tips, we’ve got everything covered.
Wedding Planning Checklist
A well-organized checklist is your best friend when planning your wedding. We’ve broken down your planning into easy-to-manage sections to keep you on track.
12-18 Months Before the Wedding:
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Set Your Wedding Date and Time: Choose a date that works for both of you, keeping in mind the season, venue availability, and your desired style.
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Create a Wedding Budget: Decide on your total wedding budget, and allocate amounts for venue, catering, photography, and other key elements.
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Start Your Guest List: Begin compiling the names of everyone you’d like to invite.
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Hire a Wedding Planner (optional): If you want help with all the details, a planner can be invaluable.
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Book Your Venue: Your venue is the centerpiece of your wedding, so book it as early as possible.
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Choose Your Wedding Style: Determine whether you want a traditional, modern, rustic, or destination wedding.
9-12 Months Before the Wedding:
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Book Your Photographer and Videographer: Start researching photographers whose work aligns with your vision and style.
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Choose Your Bridal Party: Decide on your maid of honor, bridesmaids, groomsmen, and other key roles.
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Shop for Wedding Attire: Start shopping for your wedding dress and tuxedo. It can take several months for custom pieces to be made, so start early.
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Select Your Vendors: Research florists, caterers, DJs, and other vendors you’ll need to hire.
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Send Save-the-Date Cards: Get these out early, especially if you’re planning a destination wedding.
6-9 Months Before the Wedding:
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Order Wedding Invitations: Once your guest list is finalized, start designing and ordering your invitations.
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Book Your Transportation: Arrange transportation for you, your bridal party, and your guests.
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Plan Your Honeymoon: Start researching destinations, accommodations, and activities for your honeymoon.
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Choose Your Wedding Rings: Make sure you have time to customize and engrave your wedding rings.
3-6 Months Before the Wedding:
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Final Guest List: Send your invitations and track RSVPs.
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Finalize the Wedding Ceremony and Reception Details: Meet with your venue to confirm the layout, timing, and logistics.
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Book Your Hair and Makeup Artist: Schedule trials and confirm the day-of schedule.
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Finalize Vendors: Confirm contracts with vendors and finalize all details with your wedding planner.
1-3 Months Before the Wedding:
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Send Invitations: Finalize the guest list and send out invitations with RSVP cards.
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Attend Final Dress Fitting: Schedule a final fitting for your dress, veil, and accessories.
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Write Your Vows: If you’re writing your own vows, start drafting them.
Week of the Wedding:
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Rehearsal Dinner: Plan a rehearsal with your bridal party and officiant.
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Marriage License: Obtain your marriage license from your local courthouse.
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Prepare Your Emergency Kit: Pack essentials like extra makeup, sewing kit, tissues, and pain relievers.
Wedding Day:
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Stay Calm and Enjoy: Trust that you’ve planned everything perfectly and enjoy the moment with your loved ones!
Sample Wedding Day Timelines
A solid timeline is essential for a smooth wedding day. Below are sample schedules tailored to different types of weddings.
Traditional Wedding Timeline
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7:00 AM: Hair and makeup for the bride and bridal party.
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9:00 AM: Groom and groomsmen prep.
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11:00 AM: Photos of the bride and groom (individual and together).
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1:00 PM: Ceremony begins.
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2:00 PM: Cocktail hour begins.
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3:30 PM: Reception begins with dinner and speeches.
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5:00 PM: First dance and dancing begins.
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7:00 PM: Cake cutting and toasts.
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10:00 PM: Send-off.
Destination Wedding Timeline
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Day 1: Arrival and welcome dinner for guests.
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Day 2: Rehearsal and sightseeing.
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Day 3: Wedding ceremony followed by a reception and farewell dinner.
Elopement Timeline
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9:00 AM: Meet photographer and travel to the ceremony location.
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11:00 AM: Ceremony and photos.
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1:00 PM: Casual lunch or celebration at a local spot.
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Afternoon: Relax and enjoy your new marriage.
Intimate Wedding (50 Guests or Less)
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3:00 PM: Ceremony.
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4:00 PM: Reception and dinner with speeches.
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7:00 PM: Dancing and cake cutting.
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9:00 PM: Send-off.
Wedding Budgeting Tips
Setting a budget is one of the first and most important steps in wedding planning. Here are some tips to help you stay on track
Average Wedding Costs in the U.S.
The average cost of a wedding in the United States is around $30,000–$35,000, but this varies significantly based on location, guest count, and preferences. Here’s a breakdown of typical expenses:
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Venue: $5,000–$15,000 (including rentals, tables, and chairs)
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Catering: $70–$150 per guest
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Wedding Dress: $1,500–$3,000
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Tuxedo or Suit: $200–$800
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Photography: $2,500–$5,000
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Videography: $1,500–$3,500
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Florals: $1,500–$5,000
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Music/Entertainment: $1,000–$4,000 (DJ or live band)
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Wedding Planner: $2,000–$5,000
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Invitations: $500–$1,500
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Cake: $500–$1,000
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Hair and Makeup: $300–$600
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Decor and Lighting: $1,000–$5,000
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Favors: $200–$500
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Transportation: $500–$1,200
Budgeting Tips
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Set Priorities: Decide on your “must-haves.” For instance, if photography is a top priority, allocate more funds to that category.
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Consider an All-Inclusive Venue: Some venues offer packages that include catering, rentals, and decor, which can save time and money.
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Guest List Impact: The guest count is one of the largest factors affecting your budget. Trimming the list can significantly reduce costs for food, invitations, and rentals.
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DIY Where You Can: Personal touches like homemade favors or simple floral centerpieces can add charm and cut costs.
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Opt for Off-Peak Weddings: Getting married on a weekday or during the off-season (typically winter, except around holidays) can lower venue and vendor costs.
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Bundle Services: Many photographers, videographers, and planners offer discounts when you book multiple services with them.
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Track Expenses: Use a wedding budget planner or spreadsheet to keep all costs in check and avoid overspending.
Best Wedding Venues in Colorado, the U.S., and Abroad
Colorado Wedding Venues
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Mountain Weddings in Aspen: Famous for its luxurious resorts and stunning alpine views.
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Garden of the Gods (Colorado Springs): A breathtaking outdoor venue with towering red rock formations.
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Vail Resorts: Perfect for a winter wonderland wedding.
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Denver Botanic Gardens: A tranquil and lush venue for an outdoor ceremony.
U.S. Wedding Venues
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Central Park (New York): An iconic urban backdrop for a romantic city wedding.
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Napa Valley (California): Ideal for a vineyard wedding with wine tasting.
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Florida Beaches: Beautiful beaches like Key West or Miami for a relaxed, coastal wedding.
International Wedding Venues
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Santorini, Greece: An iconic destination with beautiful white-washed buildings and blue domes overlooking the Aegean Sea.
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Iceland: For an adventure wedding surrounded by waterfalls, volcanoes, and glaciers.
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Bali, Indonesia: Tropical resorts offering an unforgettable island wedding experience.
Choosing the Right Wedding Vendors
One of the most crucial aspects of wedding planning is selecting vendors who can bring your vision to life. Here’s how to choose:
Wedding Photographer + Videographer: Look for a photographer & videographer who matches your style (traditional, photojournalistic, etc.) and personality.
Wedding Planner: A wedding planner can help handle the logistics and make sure everything goes smoothly, especially for destination weddings.
Florists and Caterers: Ask for referrals from your venue and photographer, and always check reviews.
Officiant: Whether you choose a religious or secular officiant, make sure they resonate with you and your partner’s beliefs.
Wedding Day Tips & Tricks
Here are a few practical tips to ensure your wedding day goes off without a hitch:
1. Timeline Optimization
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Morning Prep: Start early to avoid feeling rushed. Allocate time for breakfast, hair, makeup, and outfit prep, ensuring buffer time for delays.
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Ceremony: Plan for a realistic ceremony length, typically 20–30 minutes, depending on your preferences.
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Photos: Schedule first-look or family photos before the ceremony to streamline the reception timeline.
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Reception: Keep speeches short and sweet, and plan for transitions between events like the first dance and cake cutting.
2. Emergency Kit
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Pack an emergency kit with essentials like a sewing kit, stain remover, deodorant, snacks, and a phone charger. Designate someone (often the maid of honor) to keep it handy.
3. Vendor Coordination
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Confirm timing and logistics with all vendors a week in advance. Share a detailed timeline with key players, including your photographer, DJ, and planner.
4. Focus on You
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Designate a helper to manage last-minute questions or issues.
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Sneak away with your partner for a quiet moment to soak in the day.
5. Guest Experience
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Provide weather-appropriate items like fans, umbrellas, or blankets.
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Offer late-night snacks for guests who stay late.
Planning Your Honeymoon
After all the wedding planning stress, it’s time to relax and enjoy your honeymoon. Here are a few ideas:
1. Start Early
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Begin planning your honeymoon as soon as you set a wedding date. This ensures availability and allows you to find deals on flights, accommodations, and activities.
2. Set a Budget
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Decide how much you’re willing to spend. Honeymoons can range from $2,000 to $10,000 or more, depending on the destination and duration.
3. Choose the Right Destination
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Relaxation: For a beach getaway, consider Bali, the Maldives, or Hawaii.
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Adventure: If you prefer an active trip, think about Iceland, Patagonia, or a safari in Africa.
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Culture: Cities like Kyoto, Paris, or Rome are rich in history and culture.
4. Plan Activities Wisely
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Avoid overpacking your itinerary. Balance adventure with downtime.
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Pre-book activities like tours, spa appointments, or romantic dinners.
5. Weather Awareness
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Research the best times to visit your destination to avoid unfavorable weather conditions or crowded tourist seasons.
6. Travel Insurance
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Invest in travel insurance to cover unexpected cancellations, delays, or medical emergencies.
7. Practical Considerations
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Update your passport if needed and check visa requirements.
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Create a shared packing list to ensure essentials like travel documents and medications aren’t forgotten.
8. Make It Personal
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Plan surprises for your partner, like a romantic dinner or a handwritten note.
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Choose accommodations that match your vibe, from luxury resorts to charming boutique hotels.
9. Honeymoon Registry
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If you already have home essentials, consider a honeymoon registry where guests can contribute to flights, hotels, or experiences.
Top Honeymoon Destinations
In Colorado
Colorado offers breathtaking landscapes, luxury resorts, and endless adventure opportunities, making it ideal for newlyweds.
1. Aspen
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Why Go: Luxury ski resorts, upscale dining, and stunning views of the Rocky Mountains. Perfect for couples who love winter sports or a cozy, romantic getaway.
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Top Activities: Skiing at Snowmass, relaxing at the St. Regis Spa, or hiking Maroon Bells in the summer.
2. Telluride
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Why Go: A charming mountain town with less crowds, known for its natural beauty and high-end accommodations.
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Top Activities: Ride the free gondola, take a scenic hike, or enjoy spa treatments at luxury lodges.
3. Vail
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Why Go: A European-inspired village with world-class skiing and fine dining.
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Top Activities: Après-ski at The 10th, stroll through Vail Village, or explore Betty Ford Alpine Gardens.
4. Steamboat Springs
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Why Go: Known for its natural hot springs and laid-back vibe.
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Top Activities: Soak in Strawberry Park Hot Springs or go horseback riding in the Yampa Valley.
5. Colorado Springs
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Why Go: Stunning red rock formations and a variety of outdoor activities.
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Top Activities: Visit Garden of the Gods, hike Pikes Peak, or enjoy luxury accommodations at The Broadmoor.
In the United States
The U.S. offers diverse destinations catering to every type of couple.
1. Hawaii (Maui or Kauai)
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Why Go: Tropical beaches, lush landscapes, and laid-back luxury.
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Top Activities: Snorkeling in Molokini Crater, exploring the Road to Hana, or enjoying a sunset luau.
2. Napa Valley, California
Why Go: World-renowned wineries and a romantic, countryside vibe.
Top Activities: Wine tastings, hot air balloon rides, and spa treatments.
3. Charleston, South Carolina
• Why Go: Historic charm, cobblestone streets, and Southern hospitality.
• Top Activities: Strolling through Waterfront Park, taking a carriage tour, or dining on Lowcountry cuisine.
4. Sedona, Arizona
• Why Go: Red rock scenery and spiritual retreats.
• Top Activities: Couples’ spa treatments, hiking Cathedral Rock, or stargazing under Sedona’s dark skies.
5. Lake Tahoe (California/Nevada)
• Why Go: Crystal-clear waters and year-round activities.
• Top Activities: Skiing in winter, paddleboarding in summer, or relaxing at a lakeside cabin.
Around the World
For couples dreaming of international adventures, these destinations deliver unforgettable experiences.
1. Santorini, Greece
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Why Go: Iconic whitewashed buildings, dramatic sunsets, and luxurious cliffside resorts.
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Top Activities: Sunset cruises, wine tasting, and exploring ancient ruins.
2. Maldives
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Why Go: Secluded overwater bungalows and crystal-clear lagoons.
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Top Activities: Snorkeling, underwater dining, and relaxing on private beaches.
3. Paris, France
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Why Go: Timeless romance with art, culture, and exquisite cuisine.
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Top Activities: Strolling along the Seine, dining at Michelin-starred restaurants, or visiting iconic landmarks like the Eiffel Tower.
4. Bali, Indonesia
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Why Go: Affordable luxury with lush jungles and serene beaches.
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Top Activities: Spa retreats, exploring Ubud’s rice terraces, or dining in cliffside restaurants.
5. Kyoto, Japan
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Why Go: Traditional Japanese culture paired with scenic temples and gardens.
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Top Activities: Visiting bamboo forests, experiencing a tea ceremony, or staying in a ryokan (traditional inn).
Wrapping Up Your Wedding Planning Journey
Your wedding day is a celebration of love, and with this comprehensive planning guide, you’ll have all the tools you need to plan a day that’s as unique as your love story. Whether you’re hosting an intimate elopement, a grand celebration in Colorado, or a destination wedding abroad, this guide will ensure every detail is taken care of so you can focus on what matters most: enjoying your special day.